Job Application Email Do’s and Don’ts

Cover letters are also called application letters, and they are sent along with resumes to prospective employers. The cover letter is meant to complement the resume and should never be sent on its own. In an application letter, you highlight the parts of your resume that are most relevant to the position you are applying for. An employer will see how a person’s previous work experience relates to the current job listing by reviewing a few points in more detail. The resume is not rewritten, but rather focuses on a few points to emphasize in more detail. In this article we will discuss on the Job Application Email Do’s and Don’ts.

Despite the fact that it might seem easy to type up a cover letter for a job, it is more difficult than you might think. Remember to keep your tone professional and stay on topic when writing your letter. At times it can be difficult to condense your work experience onto one page, but it must be done.


How to write a job application email that wins interviews | TopCV

When sending a job application email, it’s crucial to make a positive impression on the recipient. Here are some do’s and don’ts to consider:



1. Personalize the Email:

Address the recipient by their name whenever possible. Avoid generic greetings like “To whom it may concern.”

2. Use a Professional Email Address:

Make sure your email address is appropriate for job applications. Ideally, it should include your name or some variation of it.

3. Subject Line:

Create a clear and specific subject line that indicates the purpose of your email, such as “Application for [Job Title] Position – [Your Name].”

4. Customize the Content:

Tailor the body of your email to the specific job and company you’re applying to. Highlight relevant skills and experiences that match the job description.


5. Attach Your Resume and Cover Letter:

Include your resume and cover letter as attachments in PDF format unless otherwise specified in the job posting.

6. Proofread Carefully:

Avoid typos and grammatical errors by proofreading your email before sending it. You can also use tools like Grammarly to help with this.

7. Express Enthusiasm:

Convey your excitement about the opportunity and why you’re interested in the position and company.

8. Follow-Up:

If you haven’t heard back within a reasonable timeframe (usually one to two weeks), consider sending a polite follow-up email to inquire about the status of your application.


1. Don’t Use a Generic Template:

Avoid using generic templates for your job application email. Recruiters can often spot these from a mile away, and they may not make a favorable impression.

2. Don’t Forget to Attach Documents:

Double-check to ensure that you’ve attached all the required documents, such as your resume and cover letter. Forgetting attachments can make you appear careless.

3. Don’t Include Irrelevant Information:

Keep your email concise and focused on relevant information. Avoid including irrelevant personal details or unrelated work experiences.

4. Don’t Use Casual Language:

Maintain a professional tone throughout your email. Avoid using slang, emojis, or overly casual language.

5. Don’t Send from a Non-Professional Email Address:

Avoid using email addresses that are unprofessional or inappropriate for job applications, such as ones with nicknames or obscure references.

6. Don’t Mass Email:

Avoid sending the same email to multiple companies without customizing it for each application. Recruiters can tell when an email is not specifically tailored to their company and may be less inclined to consider your application.

7. Don’t Forget to Follow Instructions:

Pay close attention to any instructions provided in the job posting regarding how to submit your application. Failure to follow these instructions may result in your application being overlooked.

N/B: By following these do’s and don’ts, you can increase your chances of making a positive impression with your job application email and advancing to the next stage of the hiring process.

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