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How to Write a Job Application Email

The best way to apply for a job is usually online through a company’s website or on job search sites like Indeed; however, you will often be asked to send your application via email as well. To ensure you are noticed by potential employers, it is important to write a professional and concise application letter when applying for a position via email. In this article, we discuss on How to Write a Job Application Email, when to send the application and guide you on how to make the email attractive to gain the recruiter’s attention.
Writing a job application email requires attention to detail and professionalism. Here’s a step-by-step guide to help you compose an effective job application email:

1. Subject Line:

Start with a clear and concise subject line that indicates the purpose of your email. For example, “Application for [Job Title] Position” or “Experienced [Job Title] Seeking Opportunity.”

2. Salutation:

Address the recipient formally, using their name if known. For instance, “Dear Mr./Ms. [Last Name],” or “Dear Hiring Manager,” if you don’t have a specific contact.

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3. Introduction:

Begin your email by stating the purpose of your message and expressing your interest in the job position. Mention where you found the job posting and any mutual connections if applicable.

4. Body:

In the body of your email, elaborate on your qualifications, skills, and experiences relevant to the job. Highlight specific achievements or projects that demonstrate your suitability for the role. Customize this section to align with the job requirements and company culture.

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5. Closing:

Conclude your email with a polite closing statement expressing your enthusiasm for the opportunity and your readiness to further discuss your qualifications in an interview. You can use phrases like “Thank you for considering my application,” or “I look forward to the possibility of discussing this exciting opportunity with you.”

6. Signature:

End your email with a professional sign-off, such as “Best regards,” or “Sincerely,” followed by your full name. Include your contact information, including your phone number and LinkedIn profile if available.

7. Attachments:

If requested in the job posting, attach your resume, cover letter, and any other relevant documents. Ensure that the file names are clear and professional.

8. Proofreading:

Before sending your email, carefully proofread it to correct any grammatical errors, typos, or formatting issues. Consider asking a friend or family member to review it as well to catch any mistakes you might have missed.

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9. Send Test Email:

Send a test email to yourself to check the formatting, attachments, and overall presentation. Ensure that the email looks professional and is easy to read.

10. Send the Email:

Once you’re confident that everything is in order, send the email to the designated recipient or the email address provided in the job posting. Make sure to keep an eye on your inbox for any potential follow-up communication.

N/B: By following these steps, you can craft a compelling and professional job application email that effectively showcases your qualifications and increases your chances of securing an interview.

Job application email template

Certainly! Below is a template you can use as a basis for crafting your job application email:


Subject: Application for [Job Title] Position – [Your Name]

Dear [Hiring Manager’s Name],

I hope this email finds you well. I am writing to express my interest in the [Job Title] position advertised on [where you found the job posting]. With [X years/months] of experience in [relevant field or industry], I am excited about the opportunity to contribute to [Company Name].

In my previous role at [Previous Company/Organization], I [briefly mention one or two key responsibilities or achievements relevant to the position]. These experiences have equipped me with [mention relevant skills or qualities from the job description], which I believe align well with the requirements outlined for the [Job Title] position at [Company Name].

I am particularly drawn to [specific aspect of the company or role, e.g., company culture, projects, initiatives], and I am eager to bring my [relevant skills/traits] to your team. Attached is my resume, which provides further details about my professional background.

Thank you for considering my application. I am enthusiastic about the opportunity to contribute to [Company Name] and am available for an interview at your earliest convenience. Please feel free to contact me at [your phone number] or via email at [your email address] to schedule a meeting.

Best regards,

[Your Full Name] [Your Phone Number] [Your LinkedIn Profile URL (optional)]


Feel free to customize this template by adding specific details about your experience, skills, and the company to which you’re applying. Make sure to personalize it according to the job description and company culture. Additionally, ensure that your email is professional, error-free, and follows proper email etiquette. Good luck with your job application!

Examples of job application emails

Certainly! Here are a few examples of job application emails tailored for different scenarios:

1. Example 1: Entry-Level Position

Subject: Application for Marketing Assistant Position – Jane Smith

Dear Hiring Manager,

I hope this email finds you well. I am writing to express my interest in the Marketing Assistant position advertised on your company’s website. As a recent graduate with a Bachelor’s degree in Marketing and a passion for digital marketing strategies, I am excited about the opportunity to contribute to your dynamic team at XYZ Company.

During my internship at ABC Marketing Agency, I gained hands-on experience in social media management, content creation, and email marketing campaigns. I am proficient in Adobe Creative Suite and have a strong understanding of SEO principles. I am particularly impressed by XYZ Company’s innovative approach to marketing, and I am eager to apply my skills to help achieve your marketing goals.

Attached is my resume for your review. I am available for an interview at your convenience and can be reached at (555) 555-5555 or via email at jane.smith@email.com. Thank you for considering my application. I look forward to the opportunity to discuss how my skills and experiences align with the needs of XYZ Company.

Best regards,

Jane Smith (555) 555-5555 LinkedIn: linkedin.com/in/janesmith

2. Example 2: Mid-Level Position

Subject: Application for Senior Software Engineer Position – John Doe

Dear Hiring Manager,

I am writing to express my interest in the Senior Software Engineer position at ABC Tech, as advertised on LinkedIn. With over 5 years of experience in software development, including expertise in Java, Python, and SQL, I am excited about the opportunity to contribute to your innovative team and help drive product development at ABC Tech.

In my current role at XYZ Software Solutions, I have successfully led cross-functional teams to deliver high-quality software solutions within tight deadlines. I am proficient in full-stack development and have a proven track record of solving complex technical challenges. I am particularly impressed by ABC Tech’s commitment to leveraging cutting-edge technologies, and I am eager to bring my expertise to your team.

Please find attached my resume for your consideration. I am available for an interview at your earliest convenience and can be reached at (555) 123-4567 or via email at john.doe@email.com. Thank you for considering my application. I look forward to discussing how my skills and experiences align with the needs of ABC Tech.

Warm regards,

John Doe (555) 123-4567 LinkedIn: linkedin.com/in/johndoe

3. Example 3: Executive-Level Position

Subject: Application for Chief Financial Officer Position – Sarah Johnson

Dear [Hiring Manager’s Name],

I am writing to express my interest in the Chief Financial Officer position at DEF Enterprises, as advertised on the company website. With over 15 years of experience in finance and accounting leadership roles, including my most recent position as Finance Director at XYZ Corporation, I am confident in my ability to drive strategic financial initiatives and contribute to the long-term success of DEF Enterprises.

Throughout my career, I have demonstrated a strong track record of optimizing financial performance, implementing cost-saving measures, and providing strategic guidance to executive leadership. I am particularly drawn to DEF Enterprises’ commitment to innovation and sustainability, and I am eager to leverage my expertise to help achieve the company’s financial objectives.

Please find attached my resume for your review. I welcome the opportunity to discuss how my background, skills, and vision align with the goals of DEF Enterprises. I am available for an interview at your earliest convenience and can be reached at (555) 987-6543 or via email at sarah.johnson@email.com.

Thank you for considering my application. I look forward to the possibility of contributing to the continued success of DEF Enterprises.

Best regards,

Sarah Johnson (555) 987-6543 LinkedIn: linkedin.com/in/sarahjohnson

Feel free to customize these examples to fit your own experience, skills, and the specific job you’re applying for. Remember to maintain a professional tone, personalize your message, and highlight your most relevant qualifications and achievements.

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